Title
Consider approving Resolution No. 2025-041 authorizing the City Manager to execute a contract with Strayhorn Project Developments, LLC. for the Oakbrook Water Meter Replacement Project in the amount of $264,074; and take appropriate action.
Body
REQUESTER:
Public Works Department
BACKGROUND:
The Oakbrook Community, established in 1972, is a private subdivision with 156 residential units and three HOA properties, using shared water meters. In recent years, the Oakbrook HOA has petitioned to install public meters for each residential unit. Bids for the project were accepted on February 17, 2025, and ranged from $264,074 to $471,515. The City allocated $90,000 cash to help fund a project transitioning to individual meters for each unit, with any costs above this covered by the HOA.
DISCUSSION:
On February 17, 2025, the City received five bids for installing these meters. Strayhorn Project Developments, LLC submitted the lowest bid, meeting all requirements, for $264,074. The water meters will be provided at no cost to the project.
The five received bids were:
1. Strayhorn Project Development, LLC. for $264,074
2. AMS Land Company for $301,141
3. Onyx Paving & Utility, LLC for $320,000
4. Atkins Bros Equip co, Inc. for $463,600
5. A & M Construction & Utilities, Inc. for $471,515
The timeline for this project is 180 days. Once the contract is awarded, Strayhorn Project Development, LLC is responsible for scheduling this work.
FISCAL IMPACT:
The City allocated $90,000 cash to help fund this project, and the HOA will cover any above costs.
DISTRICT:
District 5
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2025-041.
2. I move to approve Resolution No. 2025-041 with modification.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2025-041
2. Oakbrook Water Meter Project Contract
3. Oakbrook HOA Agreement
4. Bid Tab
5. Presentation