Title
Consider approving Resolution No. 2026-110 authorizing the City Manager to enter into an agreement with Stovall Commercial Contractors LLC for construction services at the Senlac Service Center through the Texas Local Government Purchasing Cooperative BuyBoard in an amount not to exceed $488,043; and take appropriate action.
Body
REQUESTOR:
Finance Department
BACKGROUND:
The Senlac Service Center serves as a vital municipal fleet fueling hub for Public Works and emergency support assets, operating infrastructure originally installed in 1992. Having been in service for 34 years, the existing tanks, piping, and dispensing equipment have exceeded their 20-to-30-year engineering design life, creating significant operational risks, equipment obsolescence, and potential environmental liability. To reduce these risks and ensure operational continuity, the Fleet Maintenance Department proposes a complete modernization of the facility to replicate the proven technology and system architecture successfully implemented at the Justice Center fuel site.
A comprehensive replacement entails removing and modernizing every layer of the fueling infrastructure. The legacy 6,800-gallon units will be replaced with two new 12,000-gallon aboveground storage tanks (unleaded and diesel), expanding capacity to capture bulk-purchase price savings and provide supply chain resilience during emergencies or delivery disruptions. The scope includes all-new piping, modern high-efficiency dispensing pumps, a dedicated 330-gallon monitored Diesel Exhaust Fluid (DEF) system, and centralized electronic fuel tracking and access controls to securely manage authorization, automate transaction logging, and unify fleet data Citywide.
To ensure competitive pricing and strict compliance with public procurement standards, staff solicited formal proposals from four qualified vendors. Following technical and financial reviews, Stovall Commercial Contractors, LLC, submitted the lowest qualified bid that met all scope and equipment specifications. Staff proposes authorizing a construction contract with Stovall Commercial Contractors, LLC, through the Texas Local Government Purchasing Cooperative (BuyBoard) in an amount not to exceed $488,043.
DISCUSSION:
Approving Resolution No. 2026-110 authorizes the construction contract with Stovall Commercial Contractors, LLC, to execute this critical infrastructure replacement through the BuyBoard purchasing cooperative. This capital investment secures lower recurring wholesale fuel pricing through expanded bulk storage capacity while establishing Citywide operational consistency with the Justice Center fueling facility. Furthermore, modernizing this site ensures emergency fueling resilience for City assets and support vehicles while eliminating environmental liabilities associated with aging assets.
FISCAL IMPACT:
Budgeted Financial Impact of $488,043 approved in the FY 2025-26 budget.
DISTRICT:
Citywide
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2026-110 as presented.
2. I move to approve Resolution No. 2026-110, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2026-110
2. Exhibit A - Stovall Quote
3. Memorandum
4. Presentation