Title
Consider approving Resolution No. 2026-022, reaffirming the City’s authorization of the City’s purchase of construction materials only, for concrete street pavement repairs and maintenance from White Cap, LP, in the amount of $60,000; and take appropriate action.
Body
REQUESTOR:
Councilwoman Lupe Gonzales
BACKGROUND:
This agenda item is a continuity of governance carryover request originating from the prior district representative and demonstrates that it continues the City’s commitment to institutional continuity by continuing to advance a data-driven street maintenance approach previously presented to the City Council on October 21, 2025.
In October 2025, the City Council received a comprehensive pavement condition assessment prepared using the StreetLogix pavement analysis and management system, procured under Resolution No. 2024-188 for $89,295. That assessment evaluated approximately 418 lane miles of City streets and paved alleys and provided an objective, system-wide analysis of pavement conditions using the Pavement Condition Index (PCI) methodology established under ASTM D6433. The assessment further confirmed that the City’s overall pavement network remains in good condition, with a PCI of 79, exceeding the industry best-practice target of 70 and reflecting improvement from the City’s prior PCI of 77 recorded in 2013. The analysis also identified specific roadway segments requiring resurfacing or reconstruction based on severity levels, forming the basis for the City’s FY 2025-26 and future roadway maintenance planning.
City’s Streets Division is responsible for implementing this maintenance strategy and for maintaining approximately 400 lane miles of pavement citywide. This includes routine maintenance, emergency repairs, and restoration of pavement disturbed by utility cuts associated with work performed by the Utilities Division. Many of these activities are performed by City crews and require immediate and consistent access to construction materials to ensure that repairs identified through the PCI assessment can be executed efficiently and safely.
To support the implementation of the data-driven pavement management program discussed in October 2025, staff must procure and maintain an adequate inventory of materials and supplies. As part of this effort, staff refined procurement practices to align with operational demands, market availability, and fiscal efficiency. Recent pricing and availability reviews identified two primary vendors capable of supplying the majority of materials required for street maintenance activities. White Cap, LP has consistently provided the most competitive pricing through its participation in a Sourcewell cooperative purchasing contract, while Barnsco serves as a secondary vendor for specialized items not available through White Cap’s inventory. This structure ensures both cost effectiveness and operational flexibility as the City advances from assessment to implementation.
DISCUSSION:
The October 2025 pavement condition assessment established a clear, data-driven roadmap for maintaining and improving the City’s street network. This agenda item represents the next operational step in executing that roadmap by reaffirming the procurement framework necessary to deliver the recommended maintenance and rehabilitation activities.
The amount is within the City Manager's approval limits; however, Council affirmation is required. Reaffirming the purchase of construction materials from White Cap, LP directly supports the implementation of the roadway maintenance priorities identified through the PCI assessment, including resurfacing, reconstruction, and utility cut restorations. Reliable, timely access to materials is essential to preserving pavement conditions, maximizing the lifespan of completed projects, and preventing further deterioration of moderate-to-poor roadway segments.
Utilizing a competitively awarded Sourcewell cooperative contract allows the City to advance PCI-driven projects in a fiscally responsible manner while maintaining procurement compliance and operational efficiency. Retaining a secondary vendor for specialized materials further ensures continuity of operations and reduces the risk of delays as staff coordinate roadway projects with planned water and wastewater improvements.
Together, this procurement framework enables the City to move from analysis to execution, reinforcing the Council’s prior direction and supporting the City’s long-term goal of maintaining safe, reliable, and sustainable street infrastructure.
FISCAL IMPACT:
Budgeted amount of $60,000 approved in the Fiscal Year 2025-26 Streets Division operating budget.
DISTRICT:
Citywide
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2026-022, as presented.
2. I move to approve Resolution No. 2026-022, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2026-022
2. Resolution No. 2024 - 188
3. 2025-2028 Street Revitalization List