Title
Consider approving Resolution No. 2024-121 authorizing the purchase of replacement desktops, laptops, and associated accessories from Dell Marketing, L.P. in the amount of $139,000, utilizing the State of Texas Department of Information Resources contract pricing; and take appropriate action.
Body
REQUESTOR:
Innovation and Technology Department
BACKGROUND:
The City replaces computers on an average four-year cycle (subject to funding availability), which is a benchmark that generally corresponds to the useful life and supportability of these devices. The FY 2023-2024 budget includes funding for the routine replacement of a proportion of the City’s desktop and laptop computer systems.
DISCUSSION:
The City of Farmers Branch requested vendor quotations utilizing the State of Texas Department of Information Resources contract pricing for automated information systems. The Innovation & Technology Department evaluated the quotations to meet specifications and desires to award the purchase of the computer hardware to Dell Marketing, L.P.
The Innovation & Technology budget for FY 2023-2024 provides funding for the purchase of desktop computers, laptop computers, and associated accessories, such as monitors, docking stations, laptop bags, and sound bars. The hardware will be procured under a cooperative purchasing contract through the Texas Department of Information Resources (DIR), contract number DIR-TSO-3763. It is anticipated that the proposed procurement from Dell Marketing, L.P. would include the following items, but quantities and configurations may change slightly, dependent upon the final analysis:
|
Qty |
Items |
Projected Cost |
|
25 |
Dell OptiPlex Desktop Computers |
$18,750 |
|
15 |
Dell Latitude Standard Laptop Computers |
$15,750 |
|
5 |
Dell Latitude Executive Laptop Computers |
$11,500 |
|
6 |
Dell Rugged Laptop Computers |
$13,200 |
|
10 |
Dell Rugged Public Safety MDC Laptop Computers |
$31,000 |
|
16 |
Dell MDC Spacers for Handles |
$1,040 |
|
40 |
Dell Standard 24” Monitors |
$9,600 |
|
125 |
Dell Standard CONF 24” Monitors |
$25,000 |
|
5 |
Dell Executive 27” Monitors |
$1,000 |
|
30 |
Dell Executive CONF 27” Monitors |
$11,500 |
|
Lot |
Various Peripherals - Keyboard, Mice, laptop bags, etc. |
$400 |
FISCAL IMPACT:
Budgeted financial impact is $138,790. $139,000 from the Innovation & Technology FY 2023-2024 budget has been allocated for this project.
RECOMMENDATION:
City Administration recommends approving the purchase of replacement desktop and laptop computer systems and associated accessories from Dell Marketing, L.P., utilizing the State of Texas catalog purchasing procedures in an amount not to exceed $139,000.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2024-121 as presented.
2. I move to approve Resolution No. 2024-121, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2024-121
2. Dell Quotes