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Title:
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Consider approving Resolution 2025-165 authorizing the City Manager to execute, negotiate, and amend an Agreement not to exceed $434,000 for City Hall server replacements with ePlus Technology, Inc.; and take appropriate action.
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Title
Consider approving Resolution 2025-165 authorizing the City Manager to execute, negotiate, and amend an Agreement not to exceed $434,000 for City Hall server replacements with ePlus Technology, Inc.; and take appropriate action.
Body
REQUESTOR:
Innovation and Technology Department
BACKGROUND:
The City of Farmers Branch has been using the same computer servers at City Hall for over six years. These servers help run all critical systems and programs. The warranty on the existing servers will expire in March 2026, and they will need to be replaced to avoid any issues if the equipment breaks down or stops working.
DISCUSSION:
Replacing the City's current servers will help ensure continuity of services and help to avoid costly equipment failures. It will also provide the City with access to better, more modern technology that offers increased redundancy for our systems in the event of a failure.
The vendor, ePlus Technologies, Inc., and the Innovation and Technology Department have reviewed the City's current system and recommended a setup that meets the City's needs today and gives room for growth in the future. The vendor will help with the installation of the new servers and transferring the current systems over.
This project is not just for new hardware (the physical servers); it also includes the necessary licensing, software, and databases for this system to run. With the new setup, the City will stop using our current software, which has doubled in cost over the last two years. Switching to the new system is expected to save the City approximately $150,000 each year.
The total cost for this project will not exceed $434,000. This total cost includes the first three years of maintenance and software licensing.
FISCAL IMPACT:
Unbudgeted financial impact will not exceed $434,000, which will be paid from the City's Fixed Asset Fund balance.
DISTRICT:
Citywide
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution 2025-165 as presented.
2. I move to approve Resolution 2025-165 with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2025-165
2. Presentation