Title
Consider approving Resolution No. 2014-104 approving an Interlocal Agreement with the City of Carrollton, the Town of Addison, the City of Coppell, and North Texas Emergency Communications Center, Inc. ("NTECC") regarding the assignment to and assumption by NTECC of the IXP Consulting Services Agreement relating to establishment of the NTECC Communications Center and take appropriate action.
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BACKGROUND:
On March 27, 2014, pursuant to an interlocal cooperation agreement, the City of Carrollton ("Carrollton"), the Town of Addison ("Addison"), the City of Coppell ("Coppell") and the City of Farmers Branch ("Farmers Branch")(collectively, "the Cities") established the North Texas Emergency Communications Center, Inc. ("NTECC") for the purpose of financing, constructing, owning, managing and operating a regional public safety communications center ("the Communications Center"). Concurrently with the establishment of NTECC, the Cities, on April 1, 2014, entered into an interlocal cooperation agreement agreeing to jointly fund a consulting services agreement between iXP Corporation and Addison, but for the benefit of all of the Cities and NTECC. Both the agreement between iXP and Addison and the related interlocal agreement signed by the Cities contemplated that, following the creation and establishment of NTECC, Addison's interest in the IXP consulting services agreement would be assigned by Addison to NTECC.
DISCUSSION:
The development of the Communications Center has reached a point where certain critical purchases of software and hardware systems, particularly the Computer Aided Dispatch ("CAD") system, need to be made. In order to facilitate the timely procurement of the CAD system and other software, hardware, goods and services necessary for the operation of the Communications Center, it will be advantageous to use purchasing procedures available to NTECC as a local government corporation that may not be available if Addison is still the party contracting directly with iXP. Therefore, NTECC's directors, who are also the City Managers of the Cities, have determined that assignment of the iXP Agreement to NTECC at this time is in the best interest of NTECC and the Cities.
The proposed new interlocal agreement provides for the assignment of the iXP consulting services agreement to NTECC. The agreement also provides that Addison will continue to make payments to iXP as before, with the other Cities reimbursing Addison for their respective shares. The agreement further provides that the Cities will share the cost of any purchases made through or with the assistance of iXP based on the initial division of costs set out in the business plan for the dispatch center which is as follows:
Addison: 19%
Carrollton: 36%
Coppell: 21%
Farmers Branch: 24%
IXP's base consulting fee will continue to be split evenly by the Cities as previously agreed.
RECOMMENDATION:
Recommended motion by City Administration to approve Resolution No. 2014-104 as presented authorizing an interlocal agreement with the Town of Addison, City of Carrollton, City of Coppell, and NTECC regarding the assignment of the IXP Consulting Services Agreement to NTECC.
ATTACHMENTS:
1. Resolution No. 2014-104, with Exhibit A - Proposed Interlocal Agreement