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Title:
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Consider approving Resolution No. 2025-125 awarding a unit price contract for 2026 Street Section Repairs in the amount of $2,080,605 to Jim Bowman Construction Company, LP; and take appropriate action.
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Title
Consider approving Resolution No. 2025-125 awarding a unit price contract for 2026 Street Section Repairs in the amount of $2,080,605 to Jim Bowman Construction Company, LP; and take appropriate action.
Body
REQUESTOR:
Public Works Department
BACKGROUND:
The City of Farmers Branch outsources most of the street rehabilitation work performed on City streets. The Public Works Department requested unit price bids for the 2026 Street Section Repairs. The bid was prepared by City staff based on estimated quantities for various street rehabilitation work items that the Contractor could perform under an approved contract. The bid is awarded on a unit price basis. Funds are available in the 2025-2026 Fiscal Year Public Works Street Maintenance operating and Capital Improvement Program budget.
This contract is used for a variety of pavement treatments, including preventative, corrective, and rehabilitative/reconstruction strategies. Preventive maintenance treatments are applied to pavement in good condition to extend its service life and delay major repairs, thereby reducing costs. Corrective maintenance treatments are applied to pavements in fair conditions to address specific problems before they worsen. Rehabilitation/Reconstruction treatments are applied when pavement is in poor condition or at the end of its life cycle.
DISCUSSION:
Three (3) bids were received and opened on June 30, 2025. Two (2) bids were disqualified as they did not attend the mandatory pre-bid meeting on June 24, 2025, as stated in the bid document. The remaining and lowest bid was from Jim Bowman Construction Company, LP. The low bidder was determined based on the estimated quantities provided in the bid document and the proposed unit prices for the new agreement. The quantities are non-binding and used only to determine the low bidder. The three (3) bids received were:
1. Jim Bowman Construction Company, LP, in the amount of $2,080,605
2. Estrada Concrete Company, LLC, in the amount of $2,361,050
3. Apple Pavement Services in the amount of $3,342,500
Jim Bowman Construction Company, LP, has done similar work for the City on previous projects. This contract is for a one-year period with renewal options for four (4) additional one (1) year periods, if agreeable by both parties. For renewal terms, price increases may occur. However, they may not increase more than the Consumer Price Index for All Urban Consumers from the previous twelve months up to a maximum of 5% per annum.
FISCAL IMPACT:
The project cost based on unit prices is $2,080,605. Funds are available in the Non-Bond Capital Improvement Program Fund and the FY2025-2026 Street Maintenance operating budget.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2025-125 as presented
2. I move to approve Resolution No. 2025-125 with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2025-125
2. Resolution No. 2020-148
3. Bid Tabulation
4. Pre-Bid Sign-in Sheet
5. 2026 Street Section Repairs Contract
6. Construction Notice Memorandum
7. Procurement Memorandum
8. Presentation