Title
Consider approving Resolution No. 2025-191 reaffirming authorization to enter into a Master Professional Services Agreement and approval of Work Authorization No. 1 with Gradient Leadership Solutions, LLC, not to exceed $90,000, for financial year-end audit preparation and consulting services; and take appropriate action.
Body
REQUESTOR:
Finance Department
BACKGROUND:
The City requires specialized financial consulting support to ensure the timely completion of year-end audit preparation and bank reconciliation processes. This temporary engagement supports the Finance Department during the critical period leading up to the annual external audit, ensuring all financial records are properly reconciled and audit-ready.
Gradient Leadership Solutions, LLC provides governmental finance expertise to support technical processes while upholding the City's commitment to transparency and fiscal accountability.
DISCUSSION:
The proposed Master Professional Services Agreement (MPSA) and Work Authorization No. 1 will provide focused financial consulting support for year-end audit preparation activities. The engagement includes reviewing and completing bank reconciliations for fiscal year 2025, assisting with the preparation of audit documents, and providing recommendations for process improvements in financial operations.
The consultant will work in an advisory capacity with the Finance Director and City staff, but will have no authority to make financial decisions, access treasury accounts directly, or act as a signatory on City accounts. All financial controls and decision-making authority remain with City staff. The consultant cannot sign documents on behalf of the City, make personnel decisions, or enter into contracts.
The MPSA and Work Authorization No. 1 were signed by the City on October 9, 2025. Resolution No. 2025-191 will reaffirm authorization of the agreement.
FISCAL IMPACT:
Budgeted financial impact not to exceed $90,000 in the FY 2025-2026 budget.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2025-191 as presented.
2. I move to approve Resolution No. 2025-191 with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2025-191
2. Exhibit A - Master Professional Services Agreement
3. Work Authorization No. 1