Title
Consider affirming Resolution No. 2025-209 authorizing the City Manager to execute all necessary documents for the annual renewal of a software subscription supporting City project coordination in the amount of $49,800; and take appropriate action.
Body
REQUESTOR:
Innovation and Technology Department
BACKGROUND:
The City uses a project coordination platform to help departments manage timelines, track progress, and improve communication. This tool supports collaboration and accountability across City operations.
DISCUSSION:
The renewal maintains access to the software and support services for another year at a total cost of $49,800. Due to the system's specialized nature and the need to maintain continuity with existing City processes, the agreement was procured using a sole-source letter.
Although this purchase does not reach the $50,000 threshold that requires formal Council notice, staff is presenting it to ensure full transparency.
The vendor’s name is withheld for cybersecurity reasons. Council will receive the renewal agreement as a separate attachment via email.
FISCAL IMPACT:
Funds were approved as part of the approved FY 2025-26 budget.
DISTRICT:
Citywide
POSSIBLE COUNCIL ACTION:
1. I move to approve 2025-209 as presented.
2. I move to approve 2025-209 with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2025-209