Title
Consider approving Resolution No. 2025-091 authorizing the City Manager to execute appropriate agreements and provide payment on the City's behalf for the purchase and upfit of two Police Department vehicles in the aggregate amount of $132,090; and take appropriate action.
Body
REQUESTOR:
Fleet Operations Department; Police Department
BACKGROUND:
Two Police Department patrol vehicles were recently involved in separate motor vehicle accidents. The City's insurance provider, Texas Municipal Intergovernmental Risk Pool (TMLIRP), has declared both vehicles a total loss. The details of the vehicles being replaced are as follows:
* Unit #2240332 - 2024 Dodge Durango
o In-Service Date: November 13, 2023
o Mileage/Hours: 11,650 miles /1,600 hours
o Date of Loss: April 4, 2025
* Unit #32021 - 2021 Chevrolet Tahoe
o In-Service Date: April 13, 2021
o Mileage/Hours: 80,000 miles /10,300 hours
o Date of Loss: April 7, 2025
The quote attached references a single vehicle; however, it will be utilized for the purchase and upfit of both vehicles.
DISCUSSION:
To minimize fleet downtime, staff have identified replacement vehicles available from existing dealer stock. Staff are requesting approval for the following actions:
1. Vehicle Purchase: To purchase two (2) 2025 Ford Police Interceptor Utility (PIU) vehicles from Sam Pack Ford for $48,760 each. This purchase will utilize the H-GAC Cooperative Contract #VE05-24.
2. Equipment Upfitting: To procure services for removing salvageable equipment from the damaged units and reinstalling it into the new vehicles from Five Star Chevrolet for $17,285 each. This service will utilize the BuyBoard Cooperative Contract #724-23
FISCAL IMPACT:
Non-Budgeted Financial Impact of $132,090 from the Fleet Replacement Fund that will be partially reimbursed by TMLIRP when the claim is completed.
DISTRICT:
Citywide
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2025-091 as presented.
2. I move to approve Resolutio...
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