Title
Consider approving Resolution No. 2025-052 authorizing the City Manager to execute appropriate agreements for the purchase of Fleet vehicles in the aggregate amount of $1,085,307.15; and take appropriate action.
Body
REQUESTOR:
Fleet Operations Department
BACKGROUND:
The City is requesting a structured replacement of the aging fleet and the purchase of new units to ensure the continuity of services provided by the City. The Fleet Operations Department is requesting:
One vehicle for the Parks maintenance fleet, paid by the Mercer Crossing HOA by Resolution No. 2025-23 in the amount of $90,060. Additionally, during FY 2023-24, the Council approved the request for new vehicles for the Animal Services Division and Streets Division in the total amount of $107,057.79. These vehicles were budgeted for $100,000; therefore, the additional funding will be utilized from the savings in the FY 2024/2025 Fleet Replacement Fund.
The age of the current fleet poses increasing risks in terms of maintenance costs, fuel inefficiency, and service reliability. Fleet Operations is also requesting replacement vehicles for the Police Department (3 vehicles), Public Works Department (6 vehicles), and Fire Departments (3 vehicles). These vehicles are due for replacement following the fleet replacement guidelines and were approved as a part of the FY-2024/2025 budget process in the total amount of $888,189.36. A total of $1,050,000 was budgeted for the replacement vehicles; therefore, a savings of $161,810.64 is expected.
City staff obtained multiple quotes for each vehicle type through at least two vendors utilizing multiple different cooperative purchasing contracts. The staff have chosen quotes that offer the best value for the City. Utilizing a cooperative contract drastically reduces the time required to obtain fair vehicle pricing with trusted vendors.
These vehicle replacements adhere to the established Fleet Replacement Guideline, which recommends replacement at ...
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