Title
Consider approving Resolution No. 2024-237 authorizing the purchase of ballroom chairs for the Branch Connection in the amount of $29,945.74; and take appropriate action.
Body
REQUESTOR:
Parks and Recreation Department
BACKGROUND:
The Branch Connection is currently undergoing renovations. This purchase entails acquiring 200 armless chairs, 50 chairs with arms, 50 chair dollies, and delivery and installation of the new ballroom chairs to align with the refreshed aesthetics of the updated ballroom. These chairs will replace the existing nine-year-old chairs, complementing the facility's aesthetics post-renovation.
DISCUSSION:
The chairs are being procured at a competitive market price from Uline, Inc. Staff identified a vendor, Seroz Construction, who will assemble the chairs, saving staff time. The chairs will be assembled and stored until the construction is completed at The Branch Connection. The Senior Advisory Board reviewed the chair samples from Uline and Business Essentials Furniture at their November 2024 meeting.
We have contacted the following vendors: GL Seaman, Uline, Wilson, Monarch Office Furniture, and Business Essentials. GL Seaman, Uline, and Plano Office Supply have provided quotes.
FISCAL IMPACT:
Considering that the final order for the chairs will be completed after the FY24 budget, the funds will be carried over to the current FY25 budget. Therefore, the financial impact of $29,945.74 for the chair purchase and $2,989 on assembly of the chairs (Total of $32,934.74) on the current FY25 Branch Connection Division’s budget will not be affected. The chairs were originally budgeted for $80,000 in the FY24 budget.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2024-237 as presented.
2. I move to approve Resolution No. 2024-237 with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2024-237
2. Chair Quotes
3. Chair Assembly Quote