Title
Consider approving Resolution No. 2013-076 authorizing the City Manager to negotiate and execute the first amended and restated agreement for library services with Library Systems & Services and take appropriate action.
Body
BACKGROUND:
In November 2010, at the direction of City Council, a contract was negotiated for the operation of the Farmers Branch Manske Library for a period of three years beginning January 1, 2011 and ending December 31, 2013. The goal in hiring Library Systems and Services (LSSI) to operate the Manske Library was to provide Library services to the Farmers Branch community in a more cost effective way and maintain or increase service levels to the community.
At the July 16, 2013 Study Session, City Administration gave a presentation discussing the current LSSI contract, cost savings over three years and service levels. City Council gave City Administration direction to negotiate an additional multi-year contract with LSSI.
DISCUSSION:
City Administration will give a brief presentation reviewing the outcome of the initial contract and review the terms of the new contract versus the expiring contract.
The new agreement is a 3 year fixed price agreement that includes an overall 8.5% increase from the previous agreement or $89,917 additional per year. The agreement over the three year period will cost the City $3,426,438 or $1,142,146 per year. Even with the price increase, the new agreement is anticipated to save $302,000 per year compared with the cost of providing library services with city employees.
One change proposed in the new agreement is the transition of responsibility for utility costs back to the City (water/sewer, electricity, gas, custodial, telephone and internet). In the previous agreement this was the responsibility of LSSI. This change is being proposed in order to eliminate reimbursement payments for bills that are already in the City's name which has required administrative time from both LSSI ...
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