Title
Consider approving Resolution No. 2025-223 authorizing the City Manager to purchase fleet parts and supplies from multiple vendors using cooperative purchasing and interlocal agreements (BuyBoard, Sourcewell, and OMNIA Partners) in an amount not to exceed $950,000 for Fiscal Year 2025-26; and take appropriate action.
Body
REQUESTOR:
Finance and Fleet Department
BACKGROUND:
The City of Farmers Branch maintains a fleet of over 300 vehicles and equipment assets requiring regular maintenance, repair, and replacement parts to ensure continuous, safe, and effective municipal operations.
In Fiscal Year 2025, the City transitioned from utilizing NAPA Integrated Business Solutions as its parts provider (in place since 2004) to fully in-house management and procurement of all fleet parts. This change is projected to yield significant long-term cost savings and provide greater control over inventory and vendor selection.
The proposed resolution is a critical component of the new in-house parts management model. Instead of relying on a single primary vendor, the City will leverage multiple established cooperative purchasing agreements (BuyBoard, Sourcewell, and OMNIA Partners) to obtain the best value, availability, and pricing for specific parts across various specialized vendors. This multi-vendor approach provides maximum operational flexibility while remaining fully compliant with Texas procurement law, as these cooperative contracts have already been competitively bid by their respective purchasing organizations.
DISCUSSION:
These cooperative organizations follow the same State purchasing guidelines as the City, ensuring legal compliance and competitive pricing.
The authorized vendors were selected based on their specialized offerings, proven track record, and affiliation with the City's approved cooperative purchasing organizations. The multi-vendor approach ensures the City can source original equipment manufacturer (OEM) parts for specific vehicle make...
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