Title
Consider approving Resolution No. 2026-105 authorizing a contract with Air Conditioning Innovative Solutions, Inc., D/B/A ACIS for the replacement and installation of air conditioning units at various City facilities, in the amount of $1,311,741; and take appropriate action.
Body
REQUESTOR:
Parks and Recreation Department
BACKGROUND:
Proactive facility maintenance protects the City's investment in public assets, extends the useful life of City facilities, and supports informed, data-driven decisions for prioritizing future capital improvements and budget planning.
As part of that effort to meet the current City Council Strategic Goal: Investing in Maintaining and Providing High-Quality Assets, the City annually identifies building infrastructure projects for the current fiscal year that are needed for City facilities. In addition, a Facilities Assessment is being conducted at all City Facilities. This study will identify and rank building infrastructure projects that will need to be addressed.
Preliminary results of the Facility Assessment Study indicate that replacing air conditioning units at City facilities is a high-priority issue.
The existing units use R22 refrigerant, which was phased out in the industry in 2002 and was available for purchase until 2008. Due to age, parts availability, and catastrophic failure, these units need to be replaced.
This project is crucial to maintaining the City's current facility infrastructure, and timely updates are necessary to provide a safe and welcoming environment for our staff and community.
DISCUSSION:
On June 25, 2026, the City received three bids from qualified contractors for the replacement of air conditioning units at City facilities. One was disqualified due to the lack of a bid bond. Staff carefully reviewed the bids to ensure compliance with project scope and City procurement standards.
Staff have reviewed all bids and recommend replacement of all units except the Wicker Pump Station. The...
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