Title
Consider approving Resolution No. 2023-071, awarding unit price bids for the annual purchase of chemicals to various vendors in the amount of $83,507 for the Parks and Recreation Department; and take appropriate action.
Body
BACKGROUND:
The Parks and Recreation Department requests bids for an annual supply of chemicals. Bidding an annual supply increases staff efficiency and is more cost-effective than buying individual items numerous times throughout the year.
DISCUSSION:
The annual purchase of chemicals is necessary to maintain parks, medians, city lawns, and landscaped areas. Bid requests were advertised, and the low bids received met all specifications. The total cost of the lowest bid is $83,507. Vendors were notified in the specifications that the quantities were estimates and that the City may purchase adjusted quantities of each product. The lowest bids received met specifications on all items.
FISCAL IMPACT:
$85,000 is currently budgeted for the annual supply of insecticides, herbicides, fertilizers, and chemical additives for general maintenance of parks, medians, city lawns, and landscape. The total cost of the low-bid items meeting specifications was under budget at $83,507. Last year's bid purchase was $77,470.
RECOMMENDATION:
City Administration recommends approving Resolution No. 2023-071, awarding bids for chemicals for the Parks and Recreation Department to the following vendors:
* BWI Companies, Inc.: Items 4, 9, 15, 16, and 17 in the amount of $40,631.64
* Helena AGRI-Enterprises, LLC: 1, 3, 6, 7, 10, 13, 19, 20, and 21 in the amount of $27,418.90
* SiteOne Landscape Supply: Items 2, 11, and 12 in the amount of $1,866.34
* Harrell's, LLC: Items 5 and 18 in the amount of $2,581.56
* Heritage PPG: Items 8 and 14 in the amount of $11,009
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2023-071
2. I move to approve Resolution No. 2023-071, with modifications.
3. I move to table the issue for further study or take ...
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