Title
Consider approving Resolution No. 2025-172 authorizing the City Manager to negotiate, execute, and amend a three-year enterprise agreement for software licensing and cloud services with annual payments not to exceed $290,000 per year; and take appropriate action.
Body
REQUESTOR:
Innovation and Technology Department
BACKGROUND:
The City of Farmers Branch relies on a wide range of enterprise-level software tools and services to support daily operations across all departments. These include email, document management, collaboration tools, cloud-based services, endpoint management, and licensing for desktop and server operating systems.
The current agreement, which provides access to these tools, is set to expire in 2025. To ensure uninterrupted service and to maintain current licensing compliance, the City must enter into a new enterprise agreement.
DISCUSSION:
This agenda item proposes entering into a new three-year enterprise agreement for the City's core productivity and infrastructure software platforms. This agreement covers essential services such as:
* Email and communication tools
* Office productivity applications
* Cloud storage and collaboration
* Operating system and server licensing
* Cybersecurity and identity management
* Endpoint and device management
Additionally, this enterprise agreement streamlines license management by consolidating all software and cloud subscriptions under a single contract, offering consistent pricing and terms over a three-year period. The agreement will allow the City to continue utilizing the full suite of tools that support internal operations, public communication, secure document management, and staff collaboration, both on-site and remotely. Also, it ensures the City remains up to date with the latest software versions and benefits from built-in security and compliance features.
The cost of the agreement will be $290,000 per year, totaling $870,000 over the course of a three-year period. The City will ut...
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