Title
Consider approving Resolution No. 2024-180 authorizing the City Manager to enter into a five-year agreement with Samsara, Inc. for the purchase of fleet and asset tracking software and licensing in the amount of $289,351 utilizing Sourcewell Cooperative Agreement; and take appropriate action.
Body
REQUESTOR:
Finance, Fleet, and Facilities Department
BACKGROUND:
The agenda item requests to enter into a contract with Samsara Inc. for GPS tracking software and licensing for City fleets and assets. Currently, the Fleet Department uses Verizon Reveal (Verizon) for non-police vehicles, and the Police Department uses the US Fleet Tracker (Fleet Tracker). The Verizon software tracks mileage data, location data, and trouble codes. Fleet Tracker allows the Police Department to track the location and situation status of the vehicles. We currently have 108 licenses for Verizon and 27 with Fleet Trackers.
DISCUSSION:
At the Government Fleet Expo (GFX), staff attended presentations and vendor booths for GeoTab, Samsara, and GPS Insight. Additionally, they had conversations with other fleet managers from other municipalities to gain insight into what their cities were using. Based on the research conducted by staff, using the MSRP pricing for GPS Insight with the 15-30% discount, Samsara was cheaper by $3.12 to $8.06 for the first-year pricing. Using both the demos and references, it was determined that Samsara was the best fit for the City of Farmers Branch.
Samsara, like Verizon and US Fleet Trackers, will track vehicle GPS and mileage. However, it will also track engine hour data that will automatically be imported into the fuel management system and the fleet information management system. This data can be used to drive decisions that are more efficient and effective with fleet management. Additionally, these systems allow for advanced sensor data such as engine coolant temperature, fuel level, tire pressure, and battery voltage. Finally, the Samsara units will...
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