Title
Consider approving Resolution No. 2025-213 for the annual renewal of software licensing, support, and maintenance for the City’s Municipal Court justice information systems, in an amount not to exceed $62,000, authorizing the City Manager to execute all necessary documents for the renewal; and take appropriate action.
Body
REQUESTOR:
Innovation and Technology Department
BACKGROUND:
The City relies on specialized software to manage daily operations in the Municipal Court. This system supports key functions, including case processing, records management, and payment collection. Ongoing maintenance and vendor support are required to ensure reliability, data accuracy, and compliance with state requirements.
DISCUSSION:
The proposed renewal provides continued licensing, technical support, and system maintenance services for Fiscal Year 2026. This agreement was procured through a sole-source letter due to the proprietary nature of the system and the need to maintain compatibility with existing court records and databases.
For cybersecurity purposes, the Council will receive the agreement under a separate attachment.
FISCAL IMPACT:
This renewal will not exceed $62,000, and funding is available in the Innovation and Technology Department’s Fiscal Year 2026 operating budget.
DISTRICT:
Citywide
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2025-213 as presented.
2. I move to approve Resolution No. 2025-213 with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2025-213