Title
Consider approving Resolution No. 2014-046 authorizing the City Manager to purchase Fleet and Facilities Asset Management Software in the total amount of $89,899 from AssetWorks, LLC through the Federal GSA, and take appropriate action.
Body
BACKGROUND:
The FY 2013-2014 Fixed Asset Fund includes the purchase of Fleet and Facilities Asset Management Software. This software will replace the current Fleet Management Software purchased in 2001 that is used to manage the City's fleet. The new software is a web-based system to meet the current needs of Fleet and Facilities, which will create significant efficiencies for Facilities due to their work being accomplished in the field. The system is designed to track the actual costs of fleet and facilities assets with the following features:
* Complete vehicle/ equipment and Facility life-cycle management, including budgeting, acquisition, capital improvement, and disposal management
* Work order functionality
* PM and Repair Scheduling
* Purchasing and parts inventory management
* Best practice workflows, including real-time labor capture
* Key performance indicator (KPI) dashboards
* Integration with existing City Vehicle GPS Monitoring System
* Integration with existing City Computerized Fueling System
The system provides the technology necessary to assist City Administration in the management of over $12 million dollars of fleet assets and the over 330,000 square feet of building space. The system will create significant workflow improvements for the Facilities Management Division in the management of the following City buildings:
* Animal Adoption Center
* City Hall
* Community Recreation Center
* Fire Station 1
* Fire Station 2
* Fire Station 3
* Historical Park
* Justice Center - Police and Courts
* Manske Public Library
* Senior Center
* Service Center
* Parks Concession Stands and Restroom Facilities
DISCUSSION:
City Administration requested a quotation from the Federal...
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