Title
Consider adoption of Resolution No. 2016-082 awarding the bid for the Christmas lighting and animation installation, programming, maintenance and removal to Kevin Schaded Lighting in the amount of $96,000 and take appropriate action.
Body
BACKGROUND:
The Tour of Lights started in 1991 and this year marks the 25th anniversary. The Tour has grown to one of the top light displays in the DFW Metroplex. The City uses contractors to help in putting the Tour of Lights together. One of the contractors is responsible for the installation, programming and maintenance and removal of lights and equipment on trees, buildings, light poles, bushes, structures and green spaces.
DISCUSSION:
Invitations to bid on the 2016 holiday lighting program were mailed to four prospective vendors and advertised in the newspaper. On August 22, 2016, one bid was received and opened with this bid meeting specifications. That bid was from Kevin Schaded Lighting.
It is recommended that Kevin Schaded Lighting be awarded this contract in the amount of $96,000. Kevin Schaded Lighting has a positive history of providing this service for the City.
Funding for this project is included in the 2015/16 budget and in the proposed 2016/17 budget. The contract provides for annual renewals for up to three additional years upon approval of both parties.
RECOMMENDATION:
City Administration recommends adoption of Resolution No. 2016-082 awarding the bid for Christmas lighting and animation installation, programming, maintenance and removal.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2016-082.
2. I move to approve Resolution No. 2016-082, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENTS:
1. Resolution No. 2016-082
2. Contract