Title
Consider approving Resolution No. 2016-095 authorizing the City Manager to enter into a three (3) year Microsoft Enterprise Software License Agreement in an amount not to exceed $ 115,000.00 through SHI Government Solutions, utilizing the Department of Information Resources (DIR) contract number DIR-SDD-2503; and take appropriate action.
Body
BACKGROUND:
In 2013, the City entered into a three (3) year Enterprise Agreement (EA) with Microsoft to provide software, software upgrades and support. Entering into the EA provided for a simple, cost -effective way for the City to procure the necessary licenses and support, with the ability to upgrade the software as needed, without having to purchase the products again.
The City is currently due to pay the renewal for maintenance and support only, plus the difference of any new software licenses or subscription services added above the numbers originally purchased.
DISCUSSION:
The proposed EA renewal covers the following Microsoft products: Office Suite, Windows Operating System, Server Operating Systems, SQL Database Software, Email, SharePoint and Online Storage.
The anticipated cost of the Enterprise Agreement is $115,000.00 per year, for a period of three (3) years. The Enterprise Agreement renewal will be purchased from SHI Government Solutions, under the cooperative contract of the Texas Department of Information Resources (DIR) contract number DIR-SDD-2503.
Year one (1) costs for the Microsoft Licensing Agreement are included in the Information Services budget for fiscal year 2016-2017.
RECOMMENDATION:
City Administration recommends approving Resolution No. 2016-095 authorizing the City Manager to enter into a three (3) year Microsoft Licensing agreement at a cost of $ 113,374.40 for year one (1) of a three (3) year agreement, utilizing the State of Texas catalog purchasing procedures.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2016-095 authorizing the City Manager to enter int...
Click here for full text