Title
Consider approving Resolution No. 2016-105 authorizing the City Manager to negotiate and execute the second amended and restated agreement for library services with Library Systems & Services; and take appropriate action.
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BACKGROUND:
In 2011 the City outsourced the operation of the Manske Library to Library Systems & Services Incorporated (LSSI). In 2013, City Council renewed the agreement for a 3-year term that expires December 31, 2016. During the term of the agreement LSSI was sold to Argosy Private Equity and is now called Library Systems & Services (LSS). From the City's perspective, this change in ownership has not affected the quality of Library services received.
DISCUSSION:
City Administration will give a brief presentation to review the current 3-year agreement and the highlights of the proposed new agreement.
The new agreement is a 5-year contract that would begin January 1, 2017 and expire December 3, 2021. It includes a 2.5% ($30,233.33), increase from the previous year, attributed to the rise in the Employee Cost Index (ECI) for the DFW Metroplex. The proposed annual cost for 2016 is $1,239,566.33 The price of the agreement is negotiated on a yearly basis, or may renew at the same amount as the previous year, plus an additional amount equal to the percentage increase in the ECI but not to exceed 5%.
This new agreement includes, the purchase and installation of equipment that will allow the Library to offer automated self check-in to patrons, valued at $72,519.60. The equipment is the second phase of the automated self check infrastructure common in modern libraries. The equipment is being provided at LSS cost, it will be amortized over the life of the contract. Should the City discontinue using LSS, the City would be responsible for the remaining balance owed. Once the five-year amortization period is over, LSS will turn over the ownership of the equipment to the City.
RECOMMENDATION:
The Farmers Branch Manske Library Board rece...
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