Title
Consider approving Resolution No. 2016-129 authorizing the purchase of a 105-foot ladder truck for the Fire Department through the Houston-Galveston Area Council of Government Cooperative Purchasing Agreement; and take appropriate action.
Body
BACKGROUND:
Included in the FY 2016-17 fixed asset account is $1,050,000 budget to purchase a 105-foot ladder truck.
As the city continues to grow, the fire and rescue challenges facing the Fire Department are changing. The growth of high-density apartment complexes, large custom homes and the soon to begin Mercer Crossing residential development have brought with it the need for the Fire Department to be able to provide ladder access to 4th and 5th floor apartment balconies, along with the ability to deliver fire streams to much larger, taller dwellings that are closely spaced together.
To meet these challenges, the Fire Department is requesting to add a 105’ Pierce Dash CF Heavy Duty Ladder Truck to our fleet utilizing the HGAC purchasing cooperative.
The Houston-Galveston Area Council of Governments (HGAC) Purchasing Cooperative received bids for a fire truck manufactured by Pierce Manufacturing Company that satisfies the specifications of the Farmers Branch Fire Department. The Houston-Galveston Area Council of Governments purchasing program complies with State purchasing laws, and the City has an interlocal agreement with them through which to purchase fire apparatus. Since 1993, the Fire Department has satisfactorily purchased seven fire engines and four ambulances utilizing the Houston-Galveston Area Council of Governments contracts.
The total purchase to be paid to Martin Apparatus, Inc. for the ladder truck is $961,159. This amount includes:
• $1,118,117 base bid for the ladder truck.
• $3,647 equipment purchase expense.
• $12,811 chassis pre-pay credit.
• $4,726 aerial pre-pay credit.
• $30,068 full order pre-pay credit.
• $115,000 trade-in credit for the 2005 Pierce Utility Truck (Utility 131).
• $2,000 fee for Houston-Galveston Area Council of Governments.
The Fire Department has purchased multiple fire apparatus using the pre-pay credits. The latest being a 2015 Pierce Dash CF fire engine. The city’s cash pre-pay investment is protected by a performance bond that is required and provided by the manufacturer.
The trade-in credit is tied to the removal from the fleet of a 2005 Pierce utility truck. The utility truck is a non-staffed vehicle that averages less than 50 calls a year. Included in the design of the new ladder truck is compartment space need to be able to move the hydraulic heavy rescue tools, cribbing, extra SCBA breathing cylinders and rope rescue equipment that is currently carried on the utility truck.
No new staffing is required with this purchase as the new ladder truck will take the place of a 75’ Quint that is located at Fire Station #1.
RECOMMENDATION:
City Administration recommends adopting Resolution No. 2016-129 authorizing the purchase of a 105-foot ladder truck through the Houston-Galveston Area Council of Government Cooperative Purchasing Agreement in the amount of $961,159.
ACTIONS:
1) Motion to approve Resolution No. 2016-129 authorizing the purchase of a 105-foot ladder truck through the Houston-Galveston Area Council of Government Cooperative Purchasing Agreement in the amount of $961,159.
2) Motion to deny Resolution No. 2016-129 authorizing the purchase of a 105-foot ladder truck through the Houston-Galveston Area Council of Government Cooperative Purchasing Agreement in the amount of $961,159.
3) Motion to modify to meet the needs of the Council.
4) Motion to table the issue for further study or take no action.
ATTACHMENTS:
1. Resolution No. 2016-129
2. Siddons-Martin Emergency Group Proposal for Heavy Duty Aerial
3. Siddons-Martin Emergency Group Parts Estimate #14000282
4. HGAC purchase contract