Title
Consider approving Resolution No. 2018-58 authorizing the City Manager to negotiate and execute a design-build contract with Weaver Consultants Group, LLC and Anchor Construction, LLC for the design, permitting, and construction of a new scalehouse and maintenance facility at Camelot Landfill for the amount of $4,866,900; and take appropriate action.
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BACKGROUND:
The City of Farmers Branch owns Camelot Landfill. On August 28, 2017, the City received a permit amendment to increase the waste disposal capacity of the facility. The disposal facility will provide disposal capacity for the region for next 35-40 years.
Operations at Camelot Landfill will benefit from a new scalehouse and maintenance facility. Currently, the facility functions with only one scale. This limits the number of trucks that can be processed for disposal. Recently the landfill has experience queuing issues at the landfill. Relatedly, it is expected that DFW Landfill located adjacent to Camelot Landfill will close in 8-10 years. DFW Landfill takes in 4 to 5 times more volume than Camelot Landfill. When DFW Landfill closes, most of the waste volume should go to Camelot Landfill. Finally, the City of Lewisville plans to extend Corporate Drive from west of the Elm Fork of the Trinity River to Carrollton Parkway at the Carrollton-Lewisville city limit line. The future roadway will cross the landfill and separate the panhandle portion of the property from the active disposal area. Before the road construction is completed, the scalehouse will need to be constructed in order to continue landfill operations.
DISCUSSION:
Due to the operational limitations posed by the current scalehouse configuration, the number of vehicles that can be weighed and processed is limited. This limits revenue potential. In addition, the pending construction of Corporate Drive necessitates having a scalehouse south of the future road alignment. Consequently, the City is moving forward with plans to construct a new scalehouse and maintenance facility for Camelot Landfill. Recently, the City issued debt to cover the construction cost of the scalehouse and maintenance facility. The City issued a Request for Qualifications to four (4) potential vendors. The vendors responded and all were interviewed. The City highly valued prior experience with permitting and construction in Lewisville and familiarity with Camelot Landfill when selecting the most qualified firm. The firm selected to submit a proposal for the project was Weaver Consultants Group, LLC. Weaver Consultants Group was the engineering firm for the permit amendment application for Camelot Landfill. Thus, they are very familiar with Camelot Landfill. In addition, Anchor Construction is a wholly owned subsidiary of Weaver Holdings, LLC, the parent company of Weaver Consultants Group. Anchor Construction has built similar solid waste facilities, including one in Lewisville. The proposal for permitting, design, and construction of the facilities was $4,866,900.
RECOMMENDATION:
City Administration recommends authorizing the City Manager to execute a design-build contract with Weaver Consultants Group, LLC in an amount not to exceed $4,866,900 to permit, design, and construct a scalehouse and maintenance facility at Camelot Landfill.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2018-058 authorizing the City Manager to execute a design build contract with Weaver Consultants Group for the design, permitting, and construction of a new scalehouse and maintenance facility at Camelot Landfill in an amount not to exceed $4,866,900.
2. I move to approve Resolution No. 2018-058 authorizing the City Manager to execute a design build contract with Weaver Consultants Group for the design, permitting, and construction of a new scalehouse and maintenance facility at Camelot Landfill in an amount not to exceed $4,866,900, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution