Title
Consider approving Resolution 2018-098 allowing the City Manager to enter into an Enterprise Agreement for GIS Software licensing and maintenance with Environmental Systems Research Institute (ESRI) for a total contract amount of $105,000.
Body
BACKGROUND:
The City of Farmers Branch has been using ESRI products to meet our Geographic Information System (GIS) needs for over 20 years. Historically we have used GIS for map creation, but our requirements have matured far beyond that basic need. Currently, GIS data and associated software applications are being used by many City departments to engage citizens, assist in planning efforts, respond to emergencies, and better manage utility field repairs. The ESRI software and its accompanying data are also integral to several other software solutions, including the Computer Aided Dispatch System utilized by Police and Fire and the Tyler ERP software that is currently being implemented.
DISCUSSION:
In order for the City to continue the advancement of its GIS program it will need to upgrade to a more inclusive, cost effective and flexible software licensing model, which ESRI calls their Small Municipal and County Government Enterprise Agreement (EA). The EA will allow the City to take advantage of a multitude of newer ESRI applications, while providing more users access to the software platform. This agreement also provides full software maintenance and support, including access to future upgrades, updates and patches.
The EA is a three-year agreement with an annual cost of $35,000, for a total contract value of $105,000. After the initial three-year term, the contact may be renewed on an annual basis.
ESRI's software is proprietary and is only available through them; they do not work with resellers. Therefore, this will be a sole source procurement.
FISCAL IMPACT:
Budgeted Financial Impact: $35,000 from the IS Service Contracts account 101-2112-610-25-26
RECOMMENDATION:
Staff recommends approval of Resolu...
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