Title
Consider approving Resolution No. 2019-04 authorizing the first amendment to consolidated Public Safety Communications and Dispatch Operations with the City of Carrollton, Town of Addison, City of Coppell, North Texas Emergency Communications Center (NTECC); and take appropriate action
Body
BACKGROUND:
In January 2015, the City of Farmers Branch, City of Carrollton, Town of Addison, City of Coppell and North Texas Emergency Communications Center (NTECC) entered into a Consolidated Public Safety Communications Services agreement to provide Public Safety Dispatch services to the Cities. The proposed amendment is based on unanticipated delays and as a result, conflicts with Section 4.02 of the Agreement relating to the cost allocation amongst the Cities. (Section 4.02 of the Agreement provides for the allocation of the Cities’ shared funding NTECC’s Annual Expense Budget and the periodic adjustment of that allocation.)
The NTECC’s board of directors, consisting of the Cities’ city managers, has requested that Section 4.02 of the Agreement be amended to reflect the Cities’ original intent.
Below is the proposed amendments to Section 4.02:
1. 4.02 Cities’ Share of Annual Expense Budget. For providing Public Safety Communications Services to the Cities by NTECC under this Agreement, each City agrees to pay NTECC an amount equal to a portion of NTECC’s Annual Expense Budget determined as follows:
(a) Years 0 through 4: For the period commencing on April 1, 2014 (notwithstanding that such date precedes the Effective Date of this Agreement), and ending on the last day of the fourth (4th) complete Fiscal Year following the date NTECC commences providing Public Safety Communications Services to the Cities, the Cities’ agree to pay NTECC an amount equal to the following percentages of NTECC’s Annual Expense Budget (excluding the Radio System Service Charges and the Denco PSAP Charges):
(1) Addison: 19%
(2) Carrollton: 36%
(3) Coppell: 21%
(4) Farmers Branch: 24%
(b) Years 5 and After: Commencing with the fifth (5th) complete Fiscal Year following the date NTECC commences providing Public Safety Communications Services to the Cities and for each Fiscal Year thereafter, the Cities’ share of the percentage of NTECC’s Annual Expense Budget (excluding the Radio System Service Charges and the Denco PSAP Charges) shall be adjusted based on the percentage of each City’s Workflow during the three (3) most recent calendar years in relation to the total Workflow for all of the Cities for the same three (3) calendar years. By way of example, for the Fiscal Year beginning October 1, 2020, the percentage share of the Annual Expense Budget for the City of “A” (excluding the Radio System Service Charges and the Denco PSAP Charges) will be City A’s Workflow for calendar years 2017, 2018 and 2019 divided by the total Workflow for all of the Cities for calendar years 2017, 2018, and 2019.
2. The defined words and phrases set forth in this First Amendment shall have the same meanings as set forth in the Agreement.
3. Except as amended by this First Amendment, the Parties acknowledge and agree the Agreement remains in full force and effect.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2019-04, as presented.
2. I move to approve Resolution No. 2019-04, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2019-04