Title
Consider approving Resolution No. 2019-19 authorizing the City Manager to execute a contract for custodial services with AHI Facility Services, Inc. through City Bid 19-05 in the total amount of $548,152; and take appropriate action
Body
BACKGROUND:
City Council approved Resolution 2018-67 on July 17, 2018 authorizing the City Manager to execute a contract with McLemore Building Services, Inc. to provide custodial services for City Facilities with an August 25, 2018 effective date. McLemore Building Services provided the City with a 90-day written notice to terminate the agreement on October 25, 2018 with an effective of January 25, 2019, citing "City of Farmers Branch is not the right fit for our company." From the effective date of contract to receiving the 90-day notice letter, McLemore Building Services was struggling with staffing, as well as issues with cleaning per the contract scope of work.
After receiving the 90-day notice letter, McLemore Building Services performance significantly declined and became unresponsive in addressing issues, which resulted in the decline of City facility cleanliness to include:
* not stocking paper products in restrooms
* not empting trash cans.
* Not vacuuming or sweeping floors
City staff reached out to ACBMS, a facilities services company to provide emergency short term custodial services until the City bids and contracts with a new custodial contractor are complete. McLemore Building Services and the City came to a mutual agreement to end the contract on December 15, 2018, which facilitated ACBMS to start providing service on December 16, 2018.
DISCUSSION:
The City of Farmers Branch prepared specifications and requested bids through City Bid 19-05. City Administration evaluated the bids as to meeting specifications and desire to award custodial services contract with AHI Facilities Services, Inc. for the total amount of $548,152.
FISCAL IMPACT:
Budgeted Financial Impact - $548,152 in accoun...
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