Title
Consider approving Resolution No. 2019-20 authorizing the City Manager to purchase replacement desktop, laptop and rugged mobile computer systems and associated accessories in an amount not to exceed $159,000 from Dell Marketing, L.P.; and take appropriate action.
Body
BACKGROUND:
The City replaces computers on a four year cycle (subject to funding availability), which is a benchmark that generally corresponds to the useful life and supportability of these devices. The FY 2018-2019 budget includes funding for the routine replacement of a proportion of the City’s desktop and laptop computer systems, including specialty ruggedized mobile computers for Public Safety Departments.
DISCUSSION:
The City of Farmers Branch requested vendor quotations utilizing the State of Texas Department of Information Resources contract pricing for automated information systems. City Administration evaluated the quotations as to meeting specifications and desires to award the purchase of the computer hardware to Dell Marketing, L.P.
The FY 2018-2019 budget provides funding for the purchase of ruggedized mobile computers and docking units for Public Safety, desktop computers, laptop computers and associated accessories, such as monitors, docking stations, carry cases and sounds bars. The hardware will be procured under a cooperative purchasing contract through the Texas Department of Information Resources (DIR), contract number DIR-TSO-3763. It is anticipated that the proposed procurement from Dell Marketing, L.P. would include the following items, but quantities and configurations may change slightly, dependent upon final analysis:
(23) Ruggedized Mobile Computers for Public Safety - $76,568
(17) Docking Units for Police Patrol Vehicles - $11,832
(51) Desktop Computers - $41,412
(20) Laptop Computers & Docking Units - $26,260
Monitors & Other Accessories - $2,900
FISCAL IMPACT:
Budgeted Financial Impact is $ 159,000 from Information Services Operating Account 103-2112-611-20-25.
RECOMMENDATION:
City Administration recommends approving the purchase of replacement ruggedized mobile computers, desktop and laptop computer systems and associated accessories from Dell Marketing, L.P. utilizing the State of Texas catalog purchasing procedures, in an amount not to exceed $159,000.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2019-20, as presented.
2. I move to approve Resolution No. 2019-20, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Council Resolution 2019-20
2. Dell Rugged Police Mobile Computer Quote
3. Dell Rugged Fire/EMS Mobile Computer Quote
4. Dell Computer Desktop PC Quote
5. Dell Computer Laptop PC Quote
6. Dell Computer Monitor and Sound bar Quote
7. Contract Certificate 1295 No. 2019-445556