Title
Consider approving Resolution No. 2021-126 authorizing the purchase of desktops, laptops, and associated accessories from Dell Marketing, L.P. through the State of Texas Department of Information Resources contract; and take appropriate action
Body
BACKGROUND:
The City replaces computers on a four- and five-year cycle (subject to funding availability), which is a benchmark that generally corresponds to the useful life and supportability of these devices. The FY 2020-2021 budget includes funding for the routine replacement of a proportion of the City’s desktop and laptop computer systems.
DISCUSSION:
The City of Farmers Branch requested vendor quotations utilizing the State of Texas Department of Information Resources contract pricing for automated information systems. City Administration evaluated the quotations as to meeting specifications and desires to award the purchase of the computer hardware to Dell Marketing, L.P.
The Innovation & Technology budget for FY 2020-2021 provides funding for the purchase of desktop computers, laptop computers and associated accessories, such as monitors, docking stations, carry cases and sounds bars. The hardware will be procured under a cooperative purchasing contract through the Texas Department of Information Resources (DIR), contract number DIR-TSO-3763. It is anticipated that the proposed procurement from Dell Marketing, L.P. would include the following items, but quantities and configurations may change slightly, dependent upon final analysis:
Qty Item Unit Cost Total
5 Optiplex 5090 $ 874 $ 4,370
22 Latitude 5520 $1,299 $28,578
10 Latitude 9420 $2,262 $22,620
34 Docking Station $ 249 $ 8,466
15 Monitor $ 205 $ 3,075
15 Sound Bar $ 44 $ 660
10 Laptop Sleeve $ 23 $ 230
FISCAL IMPACT:
Budgeted Financial Impact is $70,000 from the Innovation & Technology Operating Account 103-2112-611-20-25.
RECOMMENDATION:
City Administration recommends approving the purchase of replacement desktop and laptop computer systems and associated accessories from Dell Marketing, L.P. utilizing the State of Texas catalog purchasing procedures, in an amount not to exceed $70,000.
POSSIBLE COUNCIL ACTION:
1. I move to approve Resolution No. 2021-126 authorizing the City Manager to purchase replacement desktop and laptop computer systems and associated accessories in an amount not to exceed $70,000.
2. I move to approve Resolution No. 2021-126 authorizing the City Manager to purchase replacement desktop and laptop computer systems and associated accessories, with modifications.
3. I move to table the issue for further study or take no action.
ATTACHMENT(S):
1. Resolution No. 2021-126
2. Dell Quote No. 3000093985389.1
3. Dell Quote No. 3000095499051.1
4. Contract Certificate 1295