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File #: R2021-141    Version: 1 Name: ESRI Software Enterprise Agreement
Type: Resolution Status: Consent Agenda
File created: 10/5/2021 In control: City Council
On agenda: 10/19/2021 Final action:
Title: Consider approving Resolution No. 2021-141 authorizing the City Manager to enter into an Enterprise Agreement for GIS Software licensing and maintenance with Environmental Systems Research Institute (ESRI); and take appropriate action
Attachments: 1. Res 2021-141 Approve ESRI License Agreement Purchase (2021-2024)-125275 (003).pdf, 2. City of Farmers Small Enterprise Agreement.pdf, 3. Form 1295 Certificate
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Title
Consider approving Resolution No. 2021-141 authorizing the City Manager to enter into an Enterprise Agreement for GIS Software licensing and maintenance with Environmental Systems Research Institute (ESRI); and take appropriate action

Body
BACKGROUND:
The City of Farmers Branch has been using ESRI products to meet our Geographic Information System (GIS) needs for 25 years. Historically we have used GIS for map creation, but our requirements have matured far beyond that basic need. Currently, GIS data and associated software applications are being used by many City departments to engage citizens, assist in planning efforts, respond to emergencies, and better manage utility field repairs. The ESRI software and its accompanying data are also integral to several other software solutions, including the Computer Aided Dispatch System utilized by Police and Fire and the Tyler ERP software.

DISCUSSION:
In order for the City to continue the advancement of its GIS program it will need to continue using the more inclusive, cost effective and flexible software licensing model, which ESRI calls their Small Municipal and County Government Enterprise Agreement (EA). The EA allows the City to take advantage of a multitude of newer ESRI applications, while providing more users access to the software platform. This agreement also provides full software maintenance and support, including access to future upgrades, updates and patches.

The EA is a three-year agreement with an annual cost of $38,500, for a total contract value of $115,500. After this three-year term, the contact may be renewed for an additional three-year term.

ESRI's software is proprietary and is only available through them; they do not work with resellers. Therefore, this will be a sole source procurement.

FISCAL IMPACT:
Budgeted Financial Impact $38,500 from the IT Service Contracts account 1012112 625026

RECOMMENDATION:
Staff recommends approval of Resolution 2021-141 allowing the City Manager t...

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